Free Job Description Generator: Write a Job Post in Minutes

How to Write a Job Description That Gets the Right Applicants

A good job description tells the right person, in under two minutes, what the job is, what they need to have done before, what it pays and how to apply. It also helps the wrong people rule themselves out. The generator above handles the structure and the wording. This guide explains what each part should say, the rules US employers need to follow, and the mistakes that cost you strong candidates.

What to Include in a Job Description

Most strong job descriptions follow the same format. Candidates skim, so each section should have a clear heading and get to the point.

1. 01Job title The standard title people search for, plus the level and work setup, such as "Senior Python Developer (Remote)".
2. 02Summary line Employment type, location and pay range in one line.
3. 03About the company One or two sentences on what you do and who you do it for.
4. 04About the role Why the role exists, who they work with and what they will work on first.
5. 05What you will do Five to seven responsibilities, starting with the most important.
6. 06What you need Four to seven true must-haves: experience, skills and anything required by law or the job.
7. 07Nice to have Skills that help but are not deal-breakers.
8. 08Pay and benefits The pay range and the benefits that matter most.
9. 09How to apply The hiring steps and what to send.
10. 10Equal opportunity statement A short statement that you do not discriminate.

How to Write a Job Description, Step by Step

1. 01Start with the outcome.Before you write anything, answer one question: what does this person need to get done in their first six months? That answer becomes your "About the role" section and your first project.
2. 02Use a title people actually search for."Python Developer" gets found. "Code Ninja" or an internal title does not. Add the level and the setup, and keep it short.
3. 03List responsibilities as actions.Start each bullet with a verb and describe real work: "Design and maintain the APIs our mobile app uses" says more than "Responsible for back-end development."
4. 04Separate must-haves from nice-to-haves.Every must-have should be something you would actually reject a candidate for missing. If you would still hire someone without it, move it down.
5. 05Be specific about experience, not age or degrees.Ask for the skills and years of experience the work needs. Only require a degree when the job truly needs one.
6. 06Say what you pay.Give a real range for the level you are hiring. Candidates skip posts without one, and in many states it is the law.
7. 07Explain the process.List the interview steps so candidates know what to expect and how long it takes.
8. 08Read it as a candidate.Cut filler, check the length and make sure someone outside your company would understand every line.

Free Job Description Template

If you would rather write it yourself, copy this template and fill in the brackets. It follows the same format the generator uses.

Pay Transparency Laws: When a Salary Range Is Required

A growing number of US states and cities require employers to include a pay range in job postings. As of 2026, that includes California, Colorado, Hawaii, Illinois, Maryland, Massachusetts, Minnesota, New Jersey, New York, Vermont, Washington and Washington, DC, and more states have passed similar laws. Each law has its own rules on employer size, what counts as a posting and what else to disclose, such as benefits.

Several of these laws also cover remote jobs that could be done from that state, so a fully remote post can fall under them even if your company is based elsewhere. The simplest way to stay safe is to include an honest range in every post. It also saves time: people who apply already know the range, so fewer late-stage conversations fall apart over pay.

This is general information, not legal advice. Check your state and city rules, or ask an employment attorney, before you post.

Words to Avoid in a Job Description

Some wording puts off good candidates, and some can create legal risk. Watch for these:

Job Description vs Job Posting

The two terms are often used as if they mean the same thing, but there is a difference.

The generator above writes a job posting built on a solid job description, so you can use it for both.

Writing a Job Description for a Remote Role in Latin America

More US companies now hire remote talent in Latin America, where time zones overlap with US business hours. If you are hiring there, the job description needs a few changes:

If you would rather skip the job post altogether, we can send you a shortlist of vetted candidates instead. See the roles we hire for, including AI and machine learning talent, or use our H-1B vs nearshore cost calculator to compare the cost with a US hire.