Bookkeeper / Accountant (QuickBooks Online, Accrual-Based)

We are hiring a full-time Bookkeeper / Accountant to support a U.S.-based fractional CFO firm serving service-based businesses across the United States. This role is highly hands-on and execution-focused, with daily responsibility for maintaining accurate, accrual-based books in QuickBooks Online.

You will not be replacing the CFO. Your work directly supports CFO review, analysis, and decision-making. Accuracy, consistency, and documentation are critical in this role.

This is a long-term opportunity for someone who takes pride in clean financials, understands the “why” behind accounting entries, and wants to grow beyond task-based bookkeeping into a more senior accounting or lead role over time.

Non-Negotiable Requirements

This role requires hands-on experience with:

• QuickBooks Online (daily, active use)

• Accrual-based accounting

• Booking and reviewing payroll journal entries (wages, taxes, allocations)

• Monthly bank and credit card reconciliations

• Supporting multiple client accounts

• Maintaining clean, accurate balance sheets and understanding how and why they stay clean

Candidates without this experience should not apply.

What You’ll Be Responsible For:

Bookkeeping & Accounting

• Categorize bank and credit card transactions accurately in QuickBooks Online

• Reconcile all bank and credit card accounts on a monthly basis

• Record and review payroll journal entries

• Ensure correct classification between COGS and operating expenses

• Maintain consistent and accurate use of the chart of accounts

• Proactively flag anomalies, errors, or unclear transactions

Client & Process Support

• Learn and manage each client’s accounting setup and nuances

• Ask clarifying questions when transactions or activity do not make sense

• Create and maintain client-specific SOPs in Notion

• Improve documentation as processes evolve

• Over time, communicate directly with clients regarding bookkeeping questions and corrections

CFO Support

• Prepare clean, CFO-ready financials

• Support month-end close activities

• Communicate issues clearly and concisely to the CFO team

• Take ownership of assigned clients, deadlines, and deliverables

What We’re Looking For

• Strong, hands-on experience using QuickBooks Online

• Deep understanding of accrual-based accounting

• Solid knowledge of U.S. bookkeeping and payroll processes

• Experience supporting multiple client accounts simultaneously

• High attention to detail and commitment to accuracy

• Strong written and verbal English communication (C1 or C2 required)

• Ability to explain how and why transactions are booked

• Comfortable working within structured processes while thinking independently

Bonus Experience (Nice to Have)

• Light exposure to budgeting or forecasting

• Prior experience supporting CFOs or preparing CFO-ready financials

• Experience reviewing or mentoring junior accounting staff

Education

• Degree in Accounting or a related field strongly preferred

Tools You’ll Use

• QuickBooks Online

• Gusto or similar payroll platforms

• Notion

• Google Workspace

• Slack or similar communication tools

Work Schedule & Requirements

• Full-time, Monday through Friday

• Must be available during U.S. business hours until 5:00 PM Pacific

• Reliable, high-speed internet connection

• Quiet, professional home office

• High responsiveness during working hours

Growth Opportunity

This is a key role within the firm. As the company scales, this position can evolve into:

• Leading and reviewing work from additional bookkeeping staff

• Owning accounting quality across multiple client accounts

• Acting as the primary accounting point of contact for select clients

• Helping standardize and improve firm-wide accounting processes

Company Overview

Our client is a U.S.-based fractional CFO firm supporting service-based businesses with clean financials, accurate reporting, and decision-ready insights. The firm partners closely with founders and operators to bring structure and clarity to their finances and is continuing to scale its accounting and finance function.

Job description created by latamcent.com, a nearshore staffing agency.